The essence of the certificate is to validate that a company exists legally and is permitted to trade.
Each certificate of incorporation contains the following information regarding a company :
Your certificate could be requested in numerous scenarios. You will probably have to produce it initially when you open your business bank account. This is due to the bank needing evidence of the legal existence of your company. You may need to show the certificate when selling shares to investors, or when you are applying for different funding or setting up a loan, creating an overseas division of the business and lastly, if you are registering for over-seas taxes.
In most other circumstances, you won’t need to provide the certificate, and will only need to say your company name and registration number.
Your certificate of incorporation will be supplied not long after your company formation request has been approved by Companies House. Should your application be submitted online, either straight to Companies House or via a company formation agent, you should get the certificate directly by email. If you send a postal application form to Companies House, your certificate will be posted out to you on the day your company is registered.
A Company Registration Number ( CRN ) is an inimitable set of numbers assigned to a company when they are incorporated by Companies House . No two CRN are identical, as they are used in the process of recognising every business. Company Registration Numbers consist of eight numbers, or two letters followed by six numbers. Generally, any business incorporated within England and Wales will be provided a CRN starting with ‘0’. Businesses licensed in Scotland are provided with CRNs starting with ‘SC’, and LLP (limited liability partnership) Company Registration Numbers often begin with ‘OC’.
This number will be needed on several occasions during the life of your company, including:
– Paying for tax liabilities and submitting tax returns to HMRC
– Registering your business with HMRC for company taxes
– Modifying your company’s documented details at HMRC or Companies House
– Registering as a prospective employer
– Submitting annual returns and annual accounts to Companies House
– Registering your company as a charity
– Issuing dividends
– Offering shares for sale and authorising share certificates
– Opening a business bank account
It is a requirement legally to reveal your CRN on all your company stationery, which should also include emails and websites too.
If your business formation was performed online, a PDF of your certificate must be placed in an email that will be forwarded by Companies House or your company formation agent right after the incorporation. Should you miss this email, the online version of your certificate can be accessed by logging into the online account you have with your company formation agent or the Companies House Web Filing. If you find it difficult to get the digital certificate, all you need do is to phone or send a mail to Companies House to ask for a replacement. You will need to make available your company’s name and registration number as proof.
Should you change the name of your company after incorporation, a certificate of Incorporation on change of Company Name would be issued by Companies House. This doesn’t take the place of your first certificate however; it has to be utilised together with your original certificate as it will merely indicate the date when your company’s name was changed and not the date of incorporation.