The Confirmation Statement Explained
Your confirmation statement is the statement you’ll receive from Companies House to verify your company’s data. You’ll always get one of these when you open a company for the first time. Once your data has been confirmed your information will be displayed on the public register.
This is something you’ll have to submit on an annual basis. Unless your company has changed in a significant way, such as the appointment of a new director, this is a matter of clicking through the Companies House website and submitting your new statement.
But this guide is going to go into more about what the confirmation statement is when you create your company.
Is a Confirmation Statement an Annual Return?
This is a common mistake people make. The Companies House form for the confirmation statement is labelled as CS01. This is designed to verify that the information on the public register is accurate. It’s not as complicated as an annual return because there’s no need to re-enter the same information you added twelve months previously, if there were no changes.
The confirmation statement allows you to simply check a box to confirm that the records held on the public register are still correct.
What Information is Included in a Confirmation Statement?
You need to restrict your information to the makeup of the company and its board of directors. There’s no need to include tax information, like your unique tax reference. The main information you’ll include will consist of things like your registered company address and the names and national insurance numbers of your directors.
It’s relatively simple to fill in and your formations agent can guide you through the whole process. Once you have setup your information the first time you’ll rarely have to make changes to it. This is simply one of those tasks you must carry out every year.
Should the Confirmation Statement Be Used to Report Changes?
You can use the confirmation statement for reporting changes. It works in the same way as the annual return. The information you can update includes details on shareholders, SIC codes, and anyone who holds significant control over your company. Take note, the People with Significant Control part of your return was only introduced in April 2016. Speak to your formations agent about this.
There are certain pieces of information that can only be updated using special forms. For example, you have to submit a separate form if you want to appoint or terminate a company director. If these forms are accepted, you will have to update your annual return when the time comes.
What is the Deadline for a Confirmation Statement?
Your confirmation statement has to be submitted once every twelve months. Your ‘confirmation date’ is the deadline. You’re free to choose this date. The default date is set as the anniversary of when you initially setup your company. You can also make up a date on your annual return. Either way, it will be every twelve months from the date you set.
You will have just 14 days to submit your confirmation statement to Companies House after your anniversary date.
Who Has to File It?
Your confirmation statement will always be filed online. Companies House has made it easier and cheaper than ever before to submit your statement online. There are few companies that will submit a paper statement. Your company directors are legally responsible for making sure your confirmation statement reaches Companies House before the deadline expires.
In theory, it’s a criminal offense to not submit your confirmation statement. They can technically close your company and confiscate your assets. In practice, you will receive a fine and may have to appear in court, but it’s best to avoid the hassle entirely.
What’s the Difference Between Your Annual Accounts and Your Annual Confirmation Statement?
The only thing these two submissions have in common is they have to be submitted once every year. The annual confirmation statement details the structure of your company. You’re essentially telling Companies House about your chain of command. This has to be submitted every 12 months.
On the other hand, your annual accounts detail the financial performance and the business activity of your company. Your annual accounts will determine how much you pay in tax. You should always get an accountant to help with this.
Do you need help with your annual confirmation statement?